Student Organization Requirements

Annual Re-Registration Deadline Announced

Any registered student organization wishing to remain active for the 2022-2023 academic year must complete the annual requirements outlined below by 4:00 pm on Thursday, March 31, 2022

Organizations that fail to complete any of the requirements will be considered inactive and will need to go through the new student organization formation process to be considered for reinstatement as an active organization. 

Update Engage Profile 

At the start of each academic year, every organization must update its profile information and officers in Engage. This will ensure your organization receives regular updates and important information throughout the year. Organizations that fail to complete this process may miss vital communications about resources, policies, and registration requirements.

Online Training Modules

All registered student organizations must complete three online training modules in order to remain registered and retain eligibility for funding, space reservations, and more. The president (or equivalent position) and at least one other officer must complete the modules. These online modules serves as an overview of available resources and provides information about policies and processes that are critical to every organization.


Due Friday, October 29:

Fall Advisor Meeting (if applicable)

If your organization has an assigned Staff Advisor, you must schedule time with that staff member to hold the Fall Advisor Meeting. This meeting is an opportunity to set expectations and discuss goals and needs for the year. If your organization is assigned to Org Help, you do not need to schedule a meeting. Meeting must be completed by Friday, October 29.

Title IX Training

In 2019, the GW Student Association passed a resolution calling for student organization leaders to participate in mandatory Title IX training including, but not limited to, sexual assault prevention, risk management, bystander intervention, and consent. All registered student organizations must complete an approved Title IX training prior to the annual re-registration deadline in order to remain registered and retain eligibility for funding, space reservations, and more. In order to meet the needs of more than 475 student organizations, officers now have the option to attend a live session or complete an online module.
 

Live Title IX Training Sessions
The Title IX Office will host live training sessions throughout February and March. View the Title IX training schedule on Engage.

In order to receive credit for your organization, at least one officer (listed on Engage) must attend the session and complete the post-session survey. The survey will be emailed to attendees within a few days of the session completion and is the process through which an officer will identify their organizaiton affiliation. 

 

Title IX at GW Online Module
This module provides a basic overview of Title IX policies and relevant resources for students. Officers may also complete this requirement by attending a Title IX-related training or workshop offered by an approved campus office.

Please email [email protected] if you've completed another training through the Title IX Office and would like to have it considered for credit. 

Two Excellence in Leadership Sessions (ELS)

All student organizations must complete two different Excellence in Leadership Sessions by the annual student organization re-registration deadline in order to remain an active student organization. Both in-person and virtual sessions will be available. View the schedule on the Engage events tab. Tip: Log in and filter by category to view the full ELS schedule.

In order to receive credit for your organization, at least one officer (listed on Engage) must attend the session and complete the post-session survey. The survey will be emailed to attendees within a few days of the session completion and is the process through which an officer will identify their organizaiton affiliation. 

While only one officer is required to attend, we welcome and strongly encourage additional officers and members to attend any ELS session!

Spring Re-Registration

All student organizations that wish to continue operating the next school year must complete the annual spring requirements. The re-registration process takes place annually in mid-March. These requirements include:

  • Complete the Engage registration form 
  • Attend two ELS workshops
  • Complete an approved Title IX training
  • Updating your constitution, ensuring it has the four required clauses 

SA Budget Request (optional)

More information will be posted in Spring 2022. Please contact the SA Finance Committee with any budget questions.