Manage Your Organization

Updates for student organizations during the University's virtual learning period:

The Office of Student Life continues to be available for student organizations throughout the University's virtual learning period. We look forward to engaging with your virtually to support your organization's needs throughout the spring semester. Please continue to communicate needs and questions with your assigned staff advisor or the Staff Advisor Team ([email protected]).

Please visit GW’s COVID-19 Resource Page for information about changes to university services. 

Beginning Monday, March 23, and through the duration of virtual learning, all in-person, student organization activities and events are suspended. Student organization advisors and Student Life staff will work with student organizations that need support canceling or rescheduling events. Student organization travel, iternational and domestic, has been suspended until further notice. 

The physcial locations of the Student Organization Resource Desk and Finance Desk will be closed during the virtual learning period. We are working on Virtual Resource Desk Hours and will share that schedule soon. During the virtual learning period, student org questions can be directed to [email protected] and student org finance questions can be directed to [email protected].  

updated 3/26/2020


The Student Organization Staff Advisor Team, directed by the Office of Student Life and comprised of staff advisors from departments across the University, strives to provide support that contributes to the success of each registered student organization, its leaders, and its members. 

Staff Advisors

Staff advisors provide support and guidance to your organization, its leaders, and its members on a range of topics from student organization policies and processes to conflict mediation, officer transition, fundraising, and recruitment.  All student organizations will have full access to the advisors at the Student Organization Resource Desk, [email protected], the Excellence in Leadership Seminar, and online guides. In addition to these resources, some organizations will be assigned a specific staff advisor based upon individualized needs and criteria such as levels of spending and programming.

Who is my staff advisor? You can view your organization's staff advisor assignment in your organization's profile within Engage - if your group does not have an assigned staff adviors, the name will read "Staff Advisor Team." This means that your organization should seek support from the Student Organization Resource Desk and [email protected]. These modes of support are staffed and monitored on a daily basis (Mon-Fri) by a large team of trained staff advisors and are designed to increase access to quality support and efficiency of service. Learn more here. 

 

Student Organization Resource Desk

The Student Organization Resource Desk, located on the 5th floor of the Marvin Center, is available for walk-in advising. You can also email any questions to [email protected]

Student Org Resource Desk Monday-Friday 11am-5pm

 

Student Organization Finance Desk

Need to deposit money into your organization's account, complete a credit card transaction, or another financial task?  The Finance Desk is available to help! Drop in during the Finance Desk hours listed below, or email [email protected].

Student Org Finance Desk: Mondays 10:00am-4:30 pm, Tues-Wed 9:00am-4:30pm, Thursdays 9:00am-2:00pm, Fridays 9:00am-4:30pm

 

2019-2020 Org Requirements

  • Fall Registration -  by September 13: Because officer positions and other organizational profile items did not migrate over automatically, we are requiring that every organization update their profile information and officers through a fall registration process. Organizations that fail to complete this process will be considered inactive.
  • Fall Advisor Meeting - by October 18: All registered student organizations must complete a Fall Advisor Meeting in order to remain registered and retain eligibility for funding, space reservations, and more. This meeting serves as an orientation to available resources and provides information about policies and processes that are critical to every organization.
    • If your organization has an assigned staff advisor: Schedule time with that staff member to hold the Fall Advisor Meeting.
    • If your organization works with the Staff Advisor Team: Hold your Fall Advisor Meeting at the Student Organization Resource Desk anytime during our drop-in hours.
  • Five Excellence in Leadership Seminar Sessions - by mid-March: All student organization must complete five Excellence in Leadership Seminar sessions by mid-March in order to remain a registered student organization.  
  • Spring Registration - by March 26

 

Need Something Else? E-mail Us!

E-mail [email protected] to contact our advising team and get help for your organization!