Student Organization Requirements

2023-2024 Organizational Requirements

Check the dates below to make sure your organization meets all requirements!

You can check the status of your Org's Requirement progress on our Student Org Requirement Tracker

 

Update Engage Profile 

At the start of each academic year, every organization must update its profile information and officers in Engage. This will ensure your organization receives regular updates and important information throughout the year. Organizations that fail to complete this process may miss vital communications about resources, policies, and registration requirements.

Fall Advisor Meeting (if applicable)

If your organization has an assigned Staff Advisor, you must schedule time with that staff member to hold the Fall Advisor Meeting. This meeting is an opportunity to set expectations and discuss goals and needs for the year. If your organization is assigned to Org Help, you do not need to schedule a meeting. This meeting must be completed by Friday, November 17th.

ONLINE Student Org Officer Training 

Can be completed on Comevo This online module will be due Friday, November 17th.

Student Organization Summit

Each President and Financial Officer of an organization will be required to attend the Student Org Summit on Sunday, October 1st from 10am-1pm. In this required, 3-hour summit, organizations will complete their Title IX and ELS requirements for the year. If one of the above-named officers cannot attend, another member of the Executive Board may attend in your place. Individuals may only represent up to 2 organizations. 

Title IX Training

All organizations must complete mandatory Title IX training. Organizations who did not attend the Student Org Summit must complete the online module by November 17th. 

Two Excellence in Leadership Sessions (ELS)

Organizations will complete this requirement at the Student Org Summit on October 1st. There will be a very limited amount of ELS sessions offered this academic for make-up opportunities. 

All student organizations must complete two different Excellence in Leadership Sessions by the annual student organization re-registration deadline (March 8, 2024) in order to remain an active student organization. 

In order to receive credit for your organization, at least one officer (listed on Engage) must attend the session and list the organization(s) they are representing. Officers can represent up to two organizations per each session. 

While only one officer is required to attend, we welcome and strongly encourage additional officers and members to attend any ELS session!

Spring Re-Registration

All student organizations that wish to continue operating the next school year must complete the annual spring requirements. The re-registration process takes place in the Spring and this academic year's deadline is March 8, 2024. These requirements include:

  • Complete the Engage registration form
  • Updating your constitution, ensuring it has the four required clauses 
  • Complete all of the above requirements

This last step is crucial in re-registering for the next year and organizations who do not submit an application will not be considered for re-registration.